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Accounting Administrator

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Date: Mar 11, 2019

Location: Melville, NY, US

Company: MSC Industrial Supply

Build a better career with MSC. 
Serving customer and community starts with the very best people doing their very best work. That is precisely what we have at MSC Industrial Supply Co., a leading North American distributor of metalworking and maintenance, repair, and operations (MRO) products and services.

Requisition ID : 1981 

Employment Type : Full Time         

Job Category : Accounting/Audit/Finance                                             

Work Location :  Melville, NY (CSC) 

State or Province : New York (US-NY)     

Potential Work Location : United States : New York : Melville 

 

BRIEF POSITION SUMMARY:

The Operational Accounting Specialist’s key responsibilities include accurately maintaining our vendor databases, managing all purchasing credit card transactions through completion of invoicing, processing coop & rebate transactions and assisting with returned checks, outstanding checks and duplicate payment review. This role requires the ability to make solid business decisions based on common sense and sound accounting principles.   

DUTIES and RESPONSIBILITIES:

 

  • Set up and/or update the vendor master in SAP and AS400 systems following established procedures and guidelines. This includes ensuring both systems are aligned and banking data is valid and entered accurately.
  • Resolve and reconcile purchasing credit card transaction issues by reviewing all relevant data and conferring with cardholders and sales associates. 
  • Ensure purchasing card transactions and errors are processed within set guidelines by contacting cardholders to expedite and following up on outstanding charges.
  • Adjust purchasing card limits as needed for high dollar purchases in line with Finance policies.
  • Provide guidance to cardholders regarding processing transactions on the bank’s system.
  • Process Coop and Rebate transactions after researching and obtaining proper approval.
  • Reconcile invoices which may include generating and reviewing reports and contacting vendors and/or associates to resolve discrepancies.
  • Assist with returned checks, outstanding checks and review of invoices flagged in continuous monitoring.
  • Generate and update various Excel files/reports for AP, Travel, Payroll and Treasury
  • Fosters the MSC Culture in the department and throughout the company to ensure fulfillment of MSC’s vision and unity of purpose
  • Participation in special projects and performs additional duties as required

 

EDUCATION and EXPERIENCE:

 

  • Bachelor’s degree in Business or Accounting or a minimum or 4 years’ relevant work experience required.
  • Minimum of two years’ business experience required.

 

SKILLS:

 

  • Strong PC/Computer skills including Excel and Word are required; Access a plus
  • Excellent organizational and time management skills
  • Attention to detail and follow up skills critical.
  • Excellent oral and written communications skills
  • Advanced email management and usage skills
  • Confidentiality is required.

 

OTHER REQUIREMENTS:

 

  • A valid driver’s license and the ability to travel up to 5% of the time may be required.

Why MSC  
People. Collaboration. Insight. That’s how you build something that works.

Built on a foundation of trust, MSC works side by side with our customers to help them drive business results. With more than one million product offerings and 75+ years of experience across industries, MSC strives to help our customers achieve greater productivity, profitability, and growth through inventory management and other innovative supply chain solutions. 

As one of America’s Best Large Employers (named in 2017 by Forbes magazine), we care about our associates and have programs in place to help our 6,000+ team members achieve their potential. When you join our team, you will receive rewards and recognition for your contributions, training and professional development opportunities, as well as a variety of benefits to support you and your family's health, well-being, and financial future.

If you are inspired to learn, take risks, and succeed as a team, you can build a better career at MSC.

Equal Opportunity Statement 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity.                                                                                         


Nearest Major Market: Long Island
Nearest Secondary Market: New York CIty

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